As a fire risk assessor, it is crucial to ensure that all documents and certifications related to fire safety are valid and up-to-date. This includes checking the dates, retesting periods, and staff training. By verifying the accuracy of these documents, you can ensure that the building is safe from fire hazards and that everyone inside is protected.

The first step in checking documents and certification is to gather all relevant paperwork related to fire safety, such as fire alarm systems, sprinklers, extinguishers, and emergency lighting. Make sure to check the dates on each document and certification to ensure that they are current. If they are expired or outdated, then you need to take action to update them immediately.

Retesting periods are also crucial when assessing fire safety. Check the documentation to ensure all equipment has been tested and maintained according to the manufacturer’s recommendations. This includes regular testing of smoke detectors, fire alarms, and sprinkler systems. The retesting periods vary depending on the equipment and manufacturer, so checking the documentation thoroughly is essential.

Staff training is another critical component of fire safety. Ensure that all staff members have received proper training in fire safety, evacuation procedures, and the use of fire extinguishers. Check that the training is up-to-date and that staff members have undergone refresher training as required by regulations.

When building a fire risk assessment, taking photos of all relevant documents and certifications is helpful. This helps to ensure that you have a complete record of all safety measures in place, and it also helps to simplify the assessment process. Additionally, photos can help you easily identify potential issues, such as expired certifications or missing equipment.

In conclusion, checking documents and certifications related to fire safety is essential for any fire risk assessor. It’s important to verify the dates, retesting periods, and staff training to ensure the building is safe from fire hazards. By taking photos of all relevant documentation, you can create a comprehensive record of all safety measures in place and simplify the assessment process. Remember to keep these documents up-to-date and regularly check them to ensure the building remains safe from fire hazards.

As a fire risk assessor, you must ensure that all aspects of fire safety within a building are properly assessed and maintained. One critical aspect of this assessment is checking the call points within the building. Call points are emergency buttons or switches that can be activated in case of a fire emergency, and it is essential to ensure that they are in proper working condition.

Here are the steps to follow when checking call points as part of a fire risk assessment in the UK:

1. Identify all call points: Start by identifying all the call points within the building. Check the building plans and physically locate all the call points. This will help you ensure that you inspect all the call points and none are missed.
2. Inspect the call points: Check the condition of the call points. Ensure that the call points are not damaged or tampered with and that they are securely fixed to the wall or surface. Look for any signs of wear and tear, such as faded labels, broken glass, or damaged casings.
3. Check for functionality: Test each call point to ensure that it is functioning correctly. Press the button or flip the switch and ensure that it triggers the alarm or alerts the monitoring station. If the call point does not work, note this and recommend repair or replacement.
4. Check for obstructions: Ensure that the call points are not obstructed by any objects or obstacles, such as furniture or equipment. Every second counts in an emergency, so it is essential to ensure that all call points are easily accessible and visible.
5. Check the signage: Ensure the call points are clearly labelled with appropriate signage. Check that the signage is visible, legible, and meets the standards required by the local fire authority. If the signage is faded or damaged, recommend replacement.
6. Document your findings: Record all your findings in your fire risk assessment report. Ensure to note any issues found with the call points, such as damage or malfunctioning, and any recommendations for repair or replacement.

In conclusion, checking call points is an essential part of fire risk assessment, and ensuring that all call points are in proper working condition is crucial. By following these steps, you can identify any issues with call points and ensure that they are addressed, contributing to the overall safety of the building and its occupants.

As a fire risk assessor, one of your responsibilities is to check the escape routes within a property to ensure the safety of occupants in case of an emergency. Here is a step-by-step guide on how to check escape routes within a property in the UK:

Step 1: Assess the front door Start by assessing the front door, which is the property’s main entrance and exit point. Check that it can be opened easily and that the lock works correctly. Ensure the path leading to the door is clear of any obstructions, such as furniture or clutter.

Step 2: Inspect the windows. Next, inspect all windows in the property to ensure that they can be opened easily and that any security bars or grilles can be easily released from the inside. Windows can be used as an escape route in case of a fire or other emergency.

Step 3: Check all doors in the property, including internal doors, to ensure that they can be opened easily and that the locks are working correctly. Consider recommending having any doors repaired or replaced if they are difficult to open or close.

Step 4: Look for alternative escape routes. If the property has multiple floors, look for alternative escape routes, such as a fire escape or a balcony. Make sure that they are easily accessible and can be used safely.

Step 5: Inspect the condition of the stairs. If the property has a staircase, check that it is in good condition and that there are no loose steps or handrails. Make sure that the stairs are well-lit and that any carpets or rugs are securely fixed to prevent tripping.

Step 6: Check for smoke alarms. Ensure that smoke alarms are installed on each floor of the property and that they are working correctly. Smoke alarms can provide an early warning in case of a fire, giving occupants more time to escape.

Step 7: Consider accessibility. Consider whether any additional measures are needed to ensure the safety of elderly or disabled occupants in case of an emergency. This may include installing grab rails or providing a personal emergency evacuation plan.

Step 8: Check emergency lighting Check that emergency lighting is installed in the property, especially in areas such as staircases and corridors. Emergency lighting should be bright enough to illuminate escape routes in case of a power failure or other emergency. Make sure that emergency lighting is regularly tested and maintained to ensure that it is working correctly. If the emergency lighting is inadequate, recommend installing additional lighting or upgrading the existing system.

In conclusion, checking escape routes within a property is an important part of ensuring the safety of occupants. By following these steps, you can identify any potential hazards and take steps to ensure that everyone on the property can escape safely in case of an emergency.

Learn more about escape routes.

Fire doors play a critical role in protecting buildings and their occupants in the event of a fire. In the UK, strict regulations govern the installation and maintenance of fire doors, and building owners have a legal responsibility to ensure that their fire doors are compliant. However, compliance is not always straightforward, and it can be challenging for building owners and managers to know how to check fire doors for compliance. In this article, we will provide a detailed guide on how to check fire doors for compliance in the UK.

What are Fire Doors?

Fire doors are specially designed doors that are constructed to withstand fire and smoke for a specific period, typically 30 or 60 minutes. They are an essential element of fire safety systems in buildings, and their primary purpose is to prevent the spread of fire and smoke from one area to another. Fire doors are typically installed in corridors, stairwells, and other areas that form part of the building’s escape route.

UK Regulations for Fire Doors

The UK has strict regulations governing the installation and maintenance of fire doors. Building owners and managers are legally responsible for ensuring that their fire doors comply with these regulations. The main regulations relating to fire doors in the UK are:

1. Building Regulations 2010 – Part B (Fire Safety): This regulation sets out the minimum fire safety standards that buildings must meet, including the installation of fire doors.
2. Regulatory Reform (Fire Safety) Order 2005: This regulation places a legal duty on the “responsible person” for a building (usually the building owner or manager) to ensure that the building is safe from the risk of fire. This includes ensuring that fire doors are installed and maintained correctly.
3. British Standards (BS): There are several British Standards relating to fire doors, including BS 8214:2016, which provides guidance on the installation of fire doors, and BS 476-22:1987, which sets out the fire resistance requirements for fire doors.

How to Check Fire Doors for Compliance

Checking fire doors for compliance is not simple and requires a detailed understanding of the regulations and standards. Below is a step-by-step guide on how to check fire doors for compliance in the UK:

Step 1: Check the Door Label

All fire doors should have a label that indicates the fire rating and other relevant information, such as the manufacturer’s name and the date of manufacture. The label should be easily visible and should not be tampered with or removed. Check that the label is present and that the information on the label is legible.

Step 2: Check the Door Frame

The door frame is essential to the fire door system and should be checked for compliance. The frame should be securely fixed to the wall and should not have any visible gaps or damage. Check that the frame is the correct size for the door and that it is made from a suitable material.

Step 3: Check the Door Seals

Fire doors should have intumescent seals that expand when exposed to heat, creating a barrier against fire and smoke. Check that the seals are in good condition and that they are correctly fitted. The seals should be continuous around the entire perimeter of the door, including the bottom.

Step 4: Check the Door Hinges

Fire doors should have three hinges capable of supporting the door’s weight and preventing it from warping or sagging. Check that the hinges are in good condition and that they are correctly fitted. The hinges should be securely fixed to the frame and the door and should not have any visible gaps or damage.

Step 5: Check the Door Closer

Fire doors should be fitted with a door closer that ensures that the door closes automatically in the event of a fire. Check that the closer is in good condition and that it is correctly fitted. The closer should be adjusted so the door closes fully and latches securely.

Step 6: Check the Door Glass

If the fire door has glass panels, the glass must be fire-resistant and capable of withstanding the heat generated by a fire. Check that the glass is correctly marked as fire-resistant and that it is not damaged or cracked. The glass should also be securely fixed to the door and should not be loose.

Step 7: Check for Gaps and Damage

Check the door and frame for any visible gaps or damage that could compromise the door’s fire resistance. The gaps around the edges of the door should not exceed 3mm, and any damage to the door or frame should be repaired promptly.

To check the gaps around the door, use a gap-checking tool. A gap-checking tool is a simple device that measures the gaps between the door and the frame. Check that the gaps are within the recommended limits. A gap-checking tool is essential for checking fire doors for compliance, as it precisely measures the gaps around the door.

Step 8: Conduct a Fire Risk Assessment

A fire risk assessment should be conducted regularly to identify potential fire hazards and ensure that fire doors are fit. The assessment should include checking that fire doors are properly maintained, that they close correctly, and that no obstructions could prevent them from closing in the event of a fire.

Conclusion

Ensuring that fire doors are compliant is critical to fire safety in buildings. Building owners and managers are legally responsible for ensuring that their fire doors meet the regulations and standards set out in the UK. Checking fire doors for compliance requires a detailed understanding of the regulations and standards and should be carried out regularly to ensure that fire doors are fit for purpose. By following the steps outlined in this article, building owners and managers can ensure that their fire doors are compliant and provide the necessary protection in the event of a fire.

Read about Fire Door Compliance here.

Follow this Step-by-Step Guide to Start your Fire Risk Assessment

Our simple guide is designed to provide you with the essential steps needed to conduct a fire risk assessment. The guide is easy to follow and is intended to help you identify potential fire hazards, evaluate the risks associated with those hazards, and implement appropriate measures to reduce or eliminate the risks.

Step 1 – Get prepared with the correct equipment.

Preparation and correct equipment are vital for conducting a fire risk assessment. Ensure you have all the necessary tools and familiarise yourself with the premises to identify risks and take appropriate action efficiently.

1. Use electric and standard tape measures to determine the square meterage and depth of each floor level, and combine them to get the total meter squared of the property.
2. Bring a notepad, clipboard, pens, or electronic device like iPad or phone to collect data and take notes. Take photos or videos of areas to remind you later when inputting information.
3. If working on a construction site or similar environment, wear PPE such as a Hi-Vis jacket, hard boots, hard hat, gloves, and masks if necessary. Also, carry identification with you.
4. Bring a fire door gap checker to verify the functionality of fire doors.
5. Bring a camera or phone to take photographic evidence as required.
6. Open the FRA Wizard platform for the appropriate property type, such as FRA Landlord, FRA Business, or FRA Pro. Follow the questions in order and add any required photos to complete the form. The platform performs calculations based on the answers provided. You can input your questions, answers, and risk ratings if needed. A help button is available to assist you throughout the process. Additionally, our FRA Chatbot can help with answering questions.

Step 2 – Understanding the building

The second step involves meeting with the site manager or the responsible person to comprehensively understand the building, its construction, and its different areas. It is essential to collect all relevant information they can access, including policies, systems, and certifications, and record it for reference.

1. Identify the exterior areas to assess and take photos of the front, back, and easily accessible sides first.
2. Describe the building type, including the window, door, wall construction, roof type, any extensions or changes in the building design, and access points.
3. Determine the usage type of the property, such as administration, takeaway, factory, rental, or other.
4. When entering the property, ask permission to walk around and conduct a quick visual inspection. Ensure no hazards could put you or others at risk during the inspection.
5. Ask the responsible person if they have any fire-related documents and questions for the building. Examples of questions to ask include:

• • How many staff are employed in the building?
  • What is the maximum number of visitors or customers that can be accommodated?
  • Are there any special needs individuals, such as disabled or pregnant, who may require assistance during an evacuation?
  • What are the fire policies and plans for the building?
  • Are there staff training records for fire extinguishers or other fire-related systems?
  • How many fire wardens are there, and what areas do they cover?
  • Are there user check systems, such as those found in a fire risk logbook or electronic format, for weekly, monthly, quarterly, or annual checks?
  • What fire evacuation strategies are in place for the building?
  • Where are the assembly points, and are they adequately signed?
  • When were the documents last reviewed, and have there been any changes since then due to staff levels or changes in the usage of the building?

Tip: Take at least one photo of each applicable item to use as proof in the report. View our image collection guide.

Request copies of the current test certifications for fire safety services within the property, including:

• • Fire extinguishers
  • Fire alarms
  • Emergency lights
  • PAT testing
  • Electrical safety
  • Commercial kitchen extraction systems
  • Air conditioning systems
  • Mechanical ventilation systems
  • Dry or wet risers
  • Sprinkler systems
  • AOV roof vents
  • Smoke doors
  • Fire hose reels
  • Site evacuators for construction sites
  • Tools, plant, and machinery used on-site (as each place may differ).

Tip: Be sure to visually observe the fire safety services in the building and take photos that show large areas or identify higher-risk areas or equipment.

When checking all documents, it is essential to verify the dates, as each system has its own retesting period. If any document is outdated, it should be recommended to be retested in the report. It’s essential not solely to rely on information provided by the client. 

As a fire risk assessor, you verify the information provided by seeing the proof and creating a real-time file for the building. Sometimes, the client may not have these documents readily available, and you can ask them to email them to you after the inspection.

If needed later, take a clear picture of each document with the date as evidence. It’s best to ask for this information before arriving on-site to save time and ensure the client is prepared.

Step 3 – Walkthrough: Identifying, Recording, and Photographing Visual Risks and Defects.

1. Measure the internal areas to calculate an approximate meter squared for your report. If a floor plan is available, it may provide the necessary information.
2. When inspecting each floor level or specific area, observe and check thoroughly for potential risks and defects. Check electrical or riser cupboards, understair compartments, and other spaces for fireproofing, exposed wood or combustible materials, or electricals. Take photos as needed.
3. Conduct gap checks for risks of fire spreading from floor levels or other rooms. Look for gaps, holes, or damage to ceilings, walls, floors, or electrical voids. Each space should be able to retain a fire for a safe period of time, and fire doors should be located in positions to prevent the spread of fire. Ensure that fire doors comply with standards and have the correct hardware. Conduct random gap checks and take photos of any damage or defects found.
4. When conducting a fire risk assessment, checking the signage throughout the building is essential. This includes directional signage for escape routes, “do not use lift” signs in the event of a fire, and any common area display information.

Additionally, verifying that all fire safety products are correct and functioning correctly is essential. These products may include fire extinguishers, fire alarms, emergency lights, PAT testing, electrical safety, commercial kitchen extraction systems, air conditioning systems, mechanical ventilation systems, dry or wet risers, sprinkler systems, AOV roof vents, smoke doors, and fire hose reels.

High-risk areas that require extra attention during the assessment include commercial kitchens with hot works, garage workshops using welding or gas heat for burning, areas with grinding sparks and flammables nearby, proper storage of flammables like chemicals, oils, paints, and petrol stations (where smoking is prohibited).

Note that the items listed may not apply to every property being assessed. However, it’s crucial to observe and verify if these items are present in the property and match the data collected in Step 2. If dates or safety appliances do not match, further checks are advised, and recommendations may need to be included in the report. 

Some recommendations include adding exit signs, providing an assembly point for employees and visitors, displaying necessary information, addressing trip hazards on staircases, and repairing damaged items or faults on fire safety equipment. If anything appears out of place or questionable, it’s best to photograph and record it.

Once all the necessary data has been collected from the client’s documents and photos, the report can be completed with the required answers and recommendations. 

Tip: Remember that recommendations are meant to improve the property’s current systems and make the environment safer for employees and visitors.

Step 4 – Using FRA Wizard

The final step involves using the FRA Wizard platform, which can be used on-site as you collect data or completed later at your home or office. 

Our system is designed to be flexible, allowing you to work at your own pace and preference. We also have an audit request system, ensuring the report’s accuracy and completeness. 

As long as you upload the necessary information and photos correctly, our system can audit your report and data to ensure that it meets the requirements of a good fire risk assessment.

About this guide

Collecting the right images is crucial in your fire risk assessment, as visual evidence provides valuable information about fire hazards and risks. Images can identify potential hazards, help assessors prioritize risks and provide improvement recommendations. They also aid compliance with safety standards and can support legal action. However, photos must be clear, well-lit, and accurately depict present conditions. Proper documentation and labelling are essential for practical use in the assessment process.

The guide outlines the information and imagery you need to collect and record within your risk assessment, such as the property description, ignition sources, identifying the people at risk, recommended actions, and more.

Note that a fire risk assessment’s goal varies by industry, property type & environment. The overall goal is to assist you in preparing for and combating risk.

We have also prepared a step-by-step guide about getting started with a Fire Risk Assessment.

Examples of recommended actions:

• Flat entrance door compliance check should be fitted with FD 30 fire doors with easy open locks, self closures – combined heat & smoke seals, and 4 mm max gaps between doors and frame.

• Installation of grade A interlinked zoned fire alarm. Smoke detectors and call points on each floor level.

• Exit door signs and directional signage are required in common areas. Evacuation signs advised and procedures are advised.

• Intumescent pipe collar required for soil pipe in the under-stairs cupboard on level 2.

• Emergency lighting installation advised one on each landing level.